Embassy of India, Monrovia, Liberia

Right to Information

Full text of RTI Act 2005
Information About The Embassy of India, Monrovia, Required Under Section 4(1) (B) Of The RTI Act, 2005
Contact details of officers for addressing applications under Right to Information Act, 2005:

Public Information Officer
Shri. Ashish Kumar
Attache (Admin & DDO, Consular)
Embassy of India
No.16 & 18, Coconut Plantation, UN Drive, Monrovia
Tel: (+231) 775703527
E-Mail: admn[dot]monrovia[at]mea[dot]gov[dot]in

Appellate Authority
Shri Jitendra S. Rawat,
First Secretary / Head of Chancery
Embassy of India
No.16 & 18, Coconut Plantation, UN Drive, Monrovia
Tel: (+231) 775703527
E-Mail: hoc[dot]monrovia[at]mea[dot]gov[dot]in

Applications seeking information under the Act may be sent along with the prescribed fee in US$ or LD$, equivalent to INR 10/- (Indian Rupees Ten) in cheque or demand draft favouring Embassy of India, Monrovia. The RTI fee can also be paid using e-IPO (Electronic Indian Postal Order) service of the Department of Posts details of which is given in following para.
The Government of India (Department of Post) has launched the e-IPO (Electronic Indian Postal Order) service to facilitate purchase of Indian Postal order electronically for paying RTI fee/cost of information on-line through e-Post Office Portal (https:/www.epostoffice.gov.in ) of the Department of Posts. The detailed instructions for using the e-IPO service for payment of RTI fee on-line are contained in DOPT’s OM No. 1/44/2009-IR dated March 22, 2013. (Please click here to get the details. Department of Posts has extended the e-IPO service to Indian citizens residing in India also w.e.f. February 13, 2014 vide OM No. 1/44/2009-IR dated 13th February 2014 (Please click here to see the OM). The RTI applicants may, therefore, pay the RTI fee/cost of information, also on-line using the said e-IPO service, for seeking information from Ministries/Departments in India as well as from Indian Missions abroad.

It may be noted that information provided under the Act is available to the citizens of India only. OCI/PIO Card holders are foreign nationals, holding foreign passports and are, therefore, not eligible to seek information under the RTI Act 2005. Applications should be submitted along with documentary proof of Indian Citizenship (like copy of personal particulars pages of passport.) More information is available at https://rti.gov.in/ ). The User needs to get himself registered at the website. He has to select the Ministry/Department from whom he desires to seek the information under the RTI Act and the e-IPO so generated can be used to seek information from that Ministry/Department only. A printout of the e-IPO is required to be attached with the RTI application. If the RTI application is being filed electronically, e-IPO is required to be attached as an attachment. For more details please visit the website http://www.epostoffice.gov.in . This facility is only for purchasing an Indian Postal Order electronically. All the requirements for filing an RTI application as well as other provisions regarding eligibility, time limit, exemptions, etc. will continue to apply.
It may also be pointed out that as per section 6(1) (a) of the RTI Act, 2005, a person who desires to obtain information under the Act is required to submit the application to the Information Officer of the concerned public authority. Applicants are, therefore, advised to send their requests under the RTI Act to the Embassy of India, Monrovia only when the subject matter can reasonably be presumed to pertain to the Embassy of India, Monrovia. While section 6(3) provides for the transfer of an application by a receiving PIO to another [concerned] PIO, this is clearly meant to cover situations where the application is addressed to a PIO on the assumption that it has been directed to the concerned PIO. Where the information required obviously does not pertain to the Embassy of India, Monrovia, the application may be addressed to the concerned PIO directly.

Information about the Embassy of India, Monrovia under section 4(1)(b) of the RTI Act, 2005

i)	Name and Address of the Organization and Head of the Organization	Embassy of India, Monrovia No. 16 & 18 Coconut Plantation, UN Drive, Monrovia (Liberia). Embassy of India in Monrovia is headed by the Ambassador.
ii)	Embassy of India, Monrovia’s Vision, Mission and Key Objectives	Embassy of India, Monrovia is a Mission of the Government of India under the Ministry of External Affairs, New Delhi. The vision of the Mission is to function within the norms of India’s Foreign Policy formulated by the Ministry of External Affairs and its implementation to establish close and friendly Bilateral Diplomatic Relations with Liberia. The key objective of the Mission is to provide all consular related assistance like providing passport, Overseas Citizen of India (OCI) of the people of Indian Origin, consular facilities to the Indian diaspora present in the Liberia and Visa services to the Foreign Nationals to visit India.
iii)	The particulars of the Embassy of India, Monrovia’s functions and duties	The functions of the Embassy of India, Monrovia include political and economic cooperation between India and Liberia, Trade and Investment Promotion, Cultural Activities, Press and Media Liaison, interaction with the representatives of the diplomatic missions, rendering of consular/passport/visa services to the general public, capacity building programmes of Government of India through ITEC/ICCR Scholarships and LOC projects. The Mission functions within the purview of business allocated to the Ministry of External Affairs under the Government of India’s Allocation of Business Rules and the Transaction of Business Rules.
iv)	Any other details-the genesis, formation of the department and the HoDs from time to time as well as the Committees/Commissions constituted from time to time have been dealt.	India and Liberia have historically enjoyed warm and friendly relations. India opened its Resident Mission in Liberia in May, 2021. Previous Ambassador of India to Liberia is as follows: 1. Shri Pradip Kumar Yadav: August, 2021 – October, 2023 2. Shri Jitendra S. Rawat, Second Secretary as Charge d' Affaires a. i. from November 01, 2023 – January 14, 2025 3. Shri Manoj Bihari Verma: January 15, 2025 to till date.
v)	The powers and duties of its officers and employees	General Administrative powers are derived from the Fundamental Rules, Supplementary Rules and IFS (PLCA) Rules, as amended from time to time. Financial powers of the Officers of the Embassy of India, Monrovia have been detailed in the Delegated Financial powers of the Government of India’s Representatives Abroad. The Officers of the Embassy of India functions under the guidance and supervision of the Ambassador. Work allocation is available on the Website (Annexure-I)
vi)	The procedure followed in the decision making process, including time limit for taking a decision, channel of supervision and accountability	Decisions are taken under the instructions and supervision of the Ambassador and the Ministry of External Affairs. There is no established time limit for taking a decision, however, decisions are taken under the instructions and supervision of the HOM in a timely manner to dispose off all duties allocated to the Mission.
vii)	The norms for discharge of functions	(i) Visa, (ii) Consular (iii) Passport and (iv) OCI Card Services. For details, please click on Visa & Consular Services Tab of our website: https://www.indianembassymonrovia.gov.in/ Work allocation is done by the Ambassador outlining tasks and area of responsibilities of each personnel of Mission. Periodic checks and reviews are made by the controlling authorities to ensure smooth discharge of work. For details, please click on Visa & Consular Services Tab of our website: https://www.indianembassymonrovia.gov.in/ Mission follows the time limit set for each type of services. Grievances are redressed through telephone (+231-775703527) and e-mail (cons.monrovia@mea.gov.in). Besides, aggrieved party can meet Consular Officers in the Chancery on any working day. The Mission also has provision of conducting Open House on first Wednesday of every month between 10.30 to 11.30 AM, where the aggrieved party can meet the Ambassador/Charge d’ Affaires a. i.
viii)	The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions	Fundamental Rules, Supplementary Rules and IFS (PLCA) Rules and annexures Delegated Financial Powers of Government of India’s Representatives abroad Rules and General Financial Rules Manuals on Office Procedure Other relevant Central Government Rules and manuals published by the Central Government.
ix)	A statement of the categories of documents that are held by it or under its control	Classified documents/files relating to India’s bilateral relations with the host country. Service documents of the officials. Unclassified documents/files on the above subjects including statements, declarations, agreements etc. Passport and Consular Services application Forms etc.
x)	The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof	Embassy of India functions within the rules and policies formulated by the Government of India. Policies are implemented by the Embassy of India under the guidance and supervision of the Ambassador.
xi)	A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to public, or the minutes of such meetings are accessible for public	The Ambassador and other officers of the Mission interact regularly with the representatives of the Local Foreign Office, Other Local Ministries/Departments, Diplomatic Missions in Monrovia, local think tanks, academic community and other concerned authorities.
xii)	A directory of its officers and employees	A directory is available on website List of officers (Annexure-I)
xiii)	The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations	A statement of monthly remuneration is at Annexure-II As per admissibility, OTA is paid to the entitled Staff member of the Mission.
xiv)	The budget allocated in each of its agency, indicating the particulars of all plans, proposed expenditure and reports on disbursements made Foreign and domestic tours	The Budget figures for the current financial year are given in the statement at Annex III Local Tour Budget of the Mission Rs. 1,58,000/-
xv)	The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes	The Embassy of India, Monrovia does not have any subsidy programme.
xvi)	Particulars of recipients of concessions, permits or authorizations granted by it	No concessions/permits are granted by the Embassy of India, Monrovia.
xvii)	Arrangements for consultation with or representation by – (a) Members of the public in policy formulation/policy implementation, (b) Day & time allotted for visitors, (c) Contact details of Information & Facilitation Counter (IFC) to provide publication frequently sought by RTI applicants	Embassy of India functions within the norms of India’s Foreign Policy formulated by the Ministry of External Affairs. Policy is implemented by the Embassy of under the guidance and supervision of the Ambassador. Apart from above, all policy decisions taken by the Government of India can be accessed from links available on our website https://www.indianembassymonrovia.gov.in/ Also, all policy decisions, government welfare schemes, activities, functions and other related information can be accessed by regularly visiting our website https://www.indianembassymonrovia.gov.in/ and also by regularly following our social media accounts: Twitter India In Liberia, Instagram account and Facebook account India In Liberia, Embassy of India, Monrovia.
xviii)	Whether information manual/handbook available free of cost of not?	RTI Act 2005 in both English and Hindi Language is available in printed format. Manuals/Handbooks are updated from time to time by relevant Department of the Government of India.
xix)	Details in respect of the information, available in or held by it, reduced in an electronic form	The Embassy of India, Monrovia’s Website is https://www.indianembassymonrovia.gov.in/
xx)	The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use	Being a newly opened Mission, the Embassy of India, Monrovia currently does not have a public library or a reading room. However, information can be accessed through Embassy’s website, social media handles, notice board and telephone, as given below:
xxi)	The names, designations and other particulars of the Public Information Officers	Appellate Authority : Mr. Jitendra S. Rawat, First Secretary / Head of Chancery Tel: (+231) 775703527 e-mail: hoc[dot]monrovia[at]mea[dot]gov[dot]in Public Information Officer: Mr. Ashish Kumar Attache (Admin & DDO, Consular) Tel: (+231) 775703527 e-mail: admn[dot]monrovia[at]mea[dot]gov[dot]in
xxii)	Such other information as may be prescribed and hereafter update these publications every year including details of applications received under RTI and information provided.	The website of the Embassy of India, Monrovia has the information which is updated on a regular basis. 2024
xxiii)	Details of applications received and replied given Details of appeals received and orders issued	2024 No appeal received since the opening of the Mission in 2021.
xxiv)	Item/information disclosed so that public have minimum resort to use of RTI Act to obtain information	All item/information disclosed as per OM No. 1/6/2011-IR dated 15.04.2013 on the subject of suo moto disclosure under Section 4 of RTI Act, 2005.

Annexure-I

List of India based officers/staff of the Embassy of India, Monrovia:

Sl. No.	Name of the officers/staff and designation	Email ids
1.	Shri Manoj Bihari Verma Ambassador	amb[dot]monrovia[at]mea[dot]gov[dot]in
2.	Shri Jitendra S. Rawat First Secretary/HOC	hoc[dot]monrovia[at]mea[dot]gov[dot]in
3.	Shri Ashish Kumar Attache (Admin & DDO, Consular)	admn[dot]monrovia[at]mea[dot]gov[dot]in
4.	Shri Prashant Sharma ASO (Admin/Accounts/Consular)	cons[dot]monrovia[at]mea[dot]gov[dot]in
5.	Shri Mukesh Kumar PS to Ambassador	amb[dot]monrovia[at]mea[dot]gov[dot]in

Annexure-II

Monthly Remuneration of Officers and Staff (India-based) of the Embassy of India, Monrovia are as follows:

Sl. No.	Sanctioned Post	No. of Posts	Level of Pay in Pay Matrix (7th CPC)	Pay Scale
1.	Ambassador	1	Pay Level 13	123100 -215900
2.	First Secretary/ Second Secretary	1	Pay Level 11	67700 - 208700
3.	Attaché	1	Pay Level 10	56100 - 177500
4.	Assistant Section Officer	1	Pay Level 7	44900 - 142400
5.	Private Secretary	1	Pay Level 10	56100 - 177500

Annexure-III

Budget Utilization during Financial Year 2024-25:

Budget allocation (BE) during CFY 2025-26 (Rs. in thousands only)	66125
Expenditure during FY 2024-25 (Rs. in thousands only)	64688